The holiday season has passed us again, and after family visits and turkey dinners, it’s time to reflect on last year’s performance and how to maintain or improve profitability.
2020 brings several challenges to Californian business owners, like minimum wage increases, new privacy laws for businesses operating in the state, Assembly Bill 5 affecting employee or independent contractor status, and employment law changes covering leave and benefits, discrimination and harassment, and occupational safety and reporting.
The beginning of a new year is a great time for business owners to review and consider financial performance.
Do you have a plan to measure your performance in 2020 against past years?
Do you have a budget for this year? Have you reviewed how your performance was in 2019 against 2018?
Have your business drivers changed at all?
What was better and what was worse? What are the metrics that are meaningful to your business?
If you’re looking to improve the profitability and value of your business, there are two things you should consider:
• If your business primarily sells products, then focus on this formula:
— Gross margin: Revenue minus cost of goods sold divided by revenue
• If your business is primarily a service business, then focus on this formula:
— Operating profit margin: Revenue minus expenses divided by revenue
The higher the percentage, the better the result. These are key ratios used to measure business performance and, ultimately, this will impact the value of your business, too.
More importantly, by comparing margins over several years, you can evaluate the fluctuations and trends in profitability.
Improve Gross Margin
There are a number of ways to improve gross margin.
Raise prices, if appropriate and it won’t negatively impact your overall sales.
Inflation-adjusted increases are generally accepted without too much challenge and this could add 2% to 3% to your top line.
Evaluate your business lines by profitability. If you have multiple product/service offerings, evaluate each by gross margin and, if possible, by historical gross margin trends.
Which product line is adding to your business? What are the products or services are a drag on your performance?
Can you renegotiate with your vendors? Do this when you understand the value of the vendor contract.
Of course, these actions are going to be tough if your suppliers are raising their prices or you’re on the receiving end of a vendor renegotiation!
Manage Operating ExpensesOperating expenses are associated with the general running of your business.
Here are some areas to evaluate:
Review your ongoing (forgotten) expenses.
Do you have the best cellular and internet plans for your business?
It’s amazing how willing the big carriers are in continuing promotional discounts in order to retain your business.
Staffing: Are your staffing levels and staff skill sets appropriate for your business?
How can you ensure that your staff will improve their productivity?
Investing in appropriate training courses can reap vast rewards for your business.
Automation: How paper-based is your organization? There are now many no-code and low-code platforms that help you automate tasks. Spreadsheet.com is one of many platforms that turns spreadsheets into applications.
Outsource functions: Can you outsource high-cost noncore functions, such as human resources, technology and finance?
Could you use a lower-cost state to remotely support your business?
Risk management: Risk management costs are an increasingly significant cost for California businesses.
There are a number of different options worth considering to reduce your insurance costs including group collective and self-insurance.
Keep a Financial DashboardTrack your performance throughout 2020 against your previous year and budget targets.
Ensure that you track the important metrics to your business whether it be sales growth, margin, employee turnover or customer satisfaction.
The better your understanding of your profit drivers, the better you’ll be able to maximize the value of your most valuable investment — your business.